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How PDF-eXPLODE works to save you time and money
PDF-eXPLODE turns paper and electronic documents - invoices, statements and other reports and correspondence - into secure e-mails that are sent to customers all at once. Instead of printing, sorting, stuffing and mailing stacks of paper, or e-mailing documents one-by-one, PDF-eXPLODE uses the computer to do the work. Use our ROI Calculator to calculate your potential savings.


1. Print

With the click of your printer button, PDF-eXPLODE takes a report or a word or mail merge document and, instead of printing it, converts it to a master PDF document.

2. Explode
Next, PDF-eXPLODE “explodes” (i.e. bursts or splits) the master PDF into individual PDF attachments based on hidden e-mail tags in the original document.

3. Deliver
Then PDF-eXPLODE distributes each individual PDF either via e-mail, a shared drive on your local area network or FTP (available soon) to the designated recipients.

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Key Features/Benefits
  • Can use with text documents or data-driven reports, seamlessly fitting into your business workflow. PDF-eXPLODE works with most business applications, including Crystal Reports, R&R Report Writer Microsoft Access and Microsoft Word.
  • Works by reading “tags” easily included in the page header at the start of each section within a document or a report to indicate the e-mail address where the PDF attachment should be sent and the subject/message that should be used.
  • Preserves the professional appearance of your original documents so the electronic and paper versions look identical. It uses Adobe PDF (Portable Document Format), which is universally used to share documents.
  • Combines multiple documents to the same recipient into a single PDF, so your customers receive streamlined communications and you need only archive one correspondence file.
  • Distributes a document to multiple recipients, saving you the time of collating and routing, and making sure it's being sent to the right recipients.
  • Defaults to a general e-mail subject and message to make e-mail deliveries as easy and hands-free as possible.
  • Optionally applies customized e-mail subjects and messages to each individual PDF attachment for enhanced customer service.
  • Optionally password-protects files to further secure your communications.
  • Delivers and saves an archive copy of each PDF document so you have a record of all sent e-mails.
  • Keeps a log for job verification, so you can review successful delivery as well as uncover any errors.
  • Can turn documents into PDFs and archive them without sending if you want to easily sort and store electronic versions for future reference – or send at a later date.
  • Allows for the flexibility to use interactively or to automate for high-volume jobs , so you can manage deliveries that you want to oversee or pre-schedule hands-free deliveries with Windows Task Scheduler when you're out of the office.
  • Efficiently sends documents directly through your mail server (SMTP) rather than using your e-mail client, such as Outlook or Notes, to avoid your having to manually confirm security-block messages that pop up, and to provide your choice of e-mail From: address.
  • Electronically distributes your documents in a variety of ways, including e-mail, in shared network folders or even using Web or FTP sites (available soon).
  • As a printer driver, easily installs on any Windows computer in your Printer Control Panel.
10 New Reasons Version 2 is Even Better
  1. Mail Merge: We’ve added mail merge capabilities so you can personalize e-mails by including variables in your tag and inserting the variables within your e-mail subject and message.

  2. Cover Page: Now you can insert a cover page or document at the beginning of every PDF file. Use this feature to include a newsletter or announcement for greater efficiency and impact.

  3. Dynamic File Naming: You can better organize your PDF files by supplying the desired folder and file names in the tag. Each PDF can be directed to a specified folder and each file name computed according to your business rules. You can also now include or remove a timestamp on file names, allowing you to preserve multiple versions of a PDF or overwrite them and reduce clutter.

  4. Multiple Output Destinations: Now you can choose whether to e-mail, print and/or archive a document, depending upon business rules and customer preferences.

  5. Powerful E-mail Addressing: You can now send a document to a distribution list. For example, you can associate the name “Managers” with the e-mail addresses of specific managers. This feature is especially useful if your database does not contain the necessary e-mail addresses. You can also send a document to multiple recipients by including their e-mail addresses in the tag, giving you the flexibility to control distribution by applying business rules at run-time. There is also now a BCC option to send blind copies.

  6. More E-mail Options: You can specify a different sender name for each type of document based on the Message ID or the specific client. You can also set the importance and sensitivity of your e-mail messages. And you can set a time delay between e-mails to prevent e-mail server errors arising from too many simultaneous connections.

  7. Quick Mail: A new Quick Mail feature lets you manually e-mail ad hoc documents without inserting the customary tag. Plus, if you use Microsoft Outlook or Outlook Express, you can select e-mail addresses from your existing contact list.

  8. Enhanced Password Protection: You can apply a global password to all documents to provide basic security with minimal effort, or you can include individual user passwords in the tag to use existing passwords from your database.

  9. Added Security: PDF-eXPLODE now supports SSL and TLS, two of the most common types of e-mail encryption used by e-mail services such as Google™ G-mail™.

  10. Other Conveniences: Silent Mode now offers the option to suppress all status windows so you can continue working without interruption during large batch processing. Each time PDF-eXPLODE options are modified, a backup copy is automatically saved in a user-specified folder. PDF files may be optionally backed up to prevent overwriting existing files. Also, when running PDF-eXPLODE from a command line, the print queue window no longer remains open after processing has completed.

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Applications

PDF-eXPLODE can be used in virtually any business and by any department that sends bulk individualized communications – whether to customers, employees, vendors or prospects.

Below is a sampling of the most popular uses for PDF-eXPLODE. Also see News for Case Studies, Reviews, Articles and Press Releases.

Manufacturing/Shipping and Fulfillment

  • Order confirmations
  • Shipping memos

Accounting and Finance

  • Invoices
  • Contracts
  • Purchasing orders
    Dunning letters
  • Internal budget status reports

Human Resource Departments

  • Direct deposit advice
  • Benefits statements
  • 401(k) statements
  • Current benefit summaries
  • Change in benefits notification
  • Open enrollment/benefit election forms

Sales and Marketing

  • Targeted sales letters
  • Promotional mailings
  • Thank you notes
  • Re-order solicitations
  • Internal lead status reports

Professional Services

  • Billing statements
  • Appointment confirmations
  • Reminders to schedule appointment

Financial Service Providers

  • Monthly, quarterly, year-end statements
  • Trade confirmations
  • Portfolio management and reviews

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System Requirements
•  Operating System: Microsoft Windows XP, Windows 2000, Windows Server 2003, Windows Server 2008, Windows Vista™ or Windows 7

•  Hard Drive: Minimum 52.5MB of free disk space, plus additional space for PDF files created

•  RAM: At least 64MB of free RAM, more during PDF creation
 
 
United Data Strategies, Inc. | tel 978-579-9526 | | Buy Now
Copyright 2006- United Data Strategies, Inc. All rights reserved. PDF-eXPLODE is a trademark of 3000AD Systems.